REGISTRAR OF COMPANIES (ROC) RETURN

Filing Registrar of Companies (ROC) return is the way that the companies should have detailed financial and operational information on an annual basis. The main objective of this process is to create transparency, avoid penalties and contact the best compliance consultants to make this process seamless. It boosts the credibility of a company under the Companies Acts with regard to stakeholders and regulators.

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Service Overview

Return filing with the ROC is a matter related to all companies registered under the Companies Act. It involves all essential forms like AOC-4 designed for financial statements and MGT-7 for annual returns. In order to improve compliance, companies are required to file returns in the stipulated timeline so as to evade all penal consequences while still enhancing transparency in the conduct of their business processes that ensure trust and adherence to regulatory standards.

‍Challenges of Filing for a Private Limited Company

Complex Procedures

The formation of the private limited company is quite complex as it requires many legal formalities.

Time-Consuming

Sometimes, its exhausting to gather all the necessary papers and fill out all necessary documents.

Share Limit

In a Private Limited Company there is a limit of 200 shareholders, with a restricted limit on share transfers.

Business Commencement

Within 180 days of registering a Private Limited Company, the certificate of commencement of business must be obtained.

‍Challenges of Filing ROC Return

Complex Compliance Requirements

Compliance involves many complex legal forms, deadlines and requirements which are tough, and good companies lack the knowledge to receive few discrepancies in reporting. Missteps made in compliance could be met with heavy penalties, as well as legal complications, disrupting the continuation of operations, or even financial position of the company.

Lack of Legal and Obligatory understanding

Understanding complex legal nomenclature in ROC guidelines as well as its updates and that without proper information and interpretation, enterprises would ultimately present faulty returns. This thereby lead to discrepancies, rejection by the registrar, as well as possible punitive loss.

Handing multiple due dates

There are a variety of forms under which a company must file for the different deadlines, so it is really time-consuming and difficult for big companies to manage stacks of documentation with deadlines attached. Failure to timely compliance leads to financial penalty, which disrupts the good will of the company.

Lack of Internal Expertise

Not all have time and skill in bringing in-house compliance experts. The final result of ROC filing procedures will not entail additional errors without the right kind of expertise, although it increases non-compliance, which can cost considerable money through these penalties.

Advantages of ROC Return

Ensures Legal Compliance Seamlessly

Filing ROC returns on time ensures adherence to the Companies Act, safeguarding businesses from risks of non-compliance. It eliminates penalties and fosters a strong legal foundation, allowing companies to operate confidently.

Avoids Penalties and Late Fees

Timely and accurate filing of ROC returns helps prevent financial penalties and late fees.In addition, this would also save the unnecessary expenses and maintain financial discipline and operational efficiency.

Increased Transparency of the Corporation

Accurate returns make businesses' claims stand stronger in front of stakeholders. This improved reputation can attract investors and foster better relationships with regulatory authorities.

Professional Expertise at Your Service

With the help of compliance professionals, businesses can access tailored solutions that ensure every aspect of the ROC filing process is handled efficiently.

Service Process

01

Document Collection

Our team collects the necessary documents, including audited financial statements, shareholder details, director information, and other statutory records. We ensure all required information is accurate and complete.

02

Compliance Calendar Review

Cross-check due dates and return types applicable to your company to ensure timely and accurate ROC submissions.

03

Verification and Analysis

We meticulously verify all documents to ensure compliance with legal standards. Scanning the data to figure out any disparities in the data for easy processing by our experts.

04

Preparation of Forms

We prepare all the necessary forms including the AOC-4 regarding financial statements and the MGT-7 concerning the annual return, whereby we stand by strict provisions of the Companies Act at all times.

05

Submission and Acknowledgment

After we submit them to the ROC portal, we will provide a receipt of acknowledgment to keep records. This whole procedure is transparent and very well documented.

06

Follow-Up and Solution

To answer any queries or issues raised by the ROC, we provide prompt contact with the authorities to resolve any discrepancies, making sure that it results in a smooth compliance process.

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Service Process

Consultation

We will have a consultation regarding your business vision and requirements to decide on whether the private limited company fits you well.

Documentation

We will help you to do the paperwork involving preparation of the Memorandum of Association and Articles of Association.

Registration

We will then forward all the necessary documents to the Registrar of Companies as required for registration.

Support

We will always be here with you to offer assistance and advice so that you can efficiently run your private limited company.

Compliance:

We will assist you in maintaining a continuing compliance with all legal and regulatory standards.

Service Process

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Service Breakdown

Eligibility

Incorporated companies: All companies registered under the Companies Act must file the returns annually as per the law.

Disclose company shareholders: As per the law, any company that starts with members as shareholders should, under ROC filing, declare the shareholders.

Firms executing business activities: Annexation of all operational business activities carried out by firms are required to file the financial statements and a detail of their operational activities annually.

Companies with Board of Directors: Every company or business having directors has to give management details along with details of the appointments and resignations for continued compliance.

Documents

Certificate of Incorporation: Official proof of the company’s legal formation and registration.

Memorandum and Articles of Association (MOA & AOA): Defines the company's objectives and operational framework.

Annual Financial Statements: Includes balance sheet, profit & loss account, and other financial reports.

Board and Shareholder Resolutions: Required if there are major business decisions affecting the company.

Details of Shareholding Pattern: Information on directors, shareholders, and any changes in capital structure.

Who Needs

Private Limited companies: This identifies the obligations to submit documents of the annual returns and financial statements according to the rules, confirming that the company is credible and transparent in operation.

Public Limited companies: Companies incorporated under the ROC Act file their annual returns every year, showing the complete details of their operations and financial information. This is to establish trust among the stakeholders.

Limited Liability Partners: LLPs working under the Companies Act must submit their returns to ROC, thus fulfilling various legal compliances.

Dormant Companies: Companies running in a dormant status still require to submit returns to the ROC simply for their continued registered status and continued compliance.

Creating Trust-Driven Relationships

JR Compliance is one of the known name for BIS certification, they are well versed with processes
and guide client properly.

Kartik Shah

Published on 4 March 2024

We have outsourced the entire BIS certification responsibility of our panels to JR compliance since 2017 and their service so far has been
exemplary.

K Narayanan

Published on 4 March 2024

We have been using JR Compliance services since last 3 years on various BIS related registration & testing of our various IT & electronic products. We really appreciate your full-fledged & excellent support in all respect in this matter.

P N Dhawanjewar

Published on 4 March 2024

FAQ

Services

What is meant by ROC return filing?

ROC return filing means submission of required financial details and operational details to the registrar of the company annually to have compliance with the Companies Act and transparency with the law.

Who is responsible to file ROC returns?

All companies registered under the Companies Act will have to file returns with the ROC, leaving no such company as an exception.

What do we need for a ROC filing?

The necessary forms for ROC filing are Form AOC-4 for financial statements and the annual return form MGT-7. Many forms would be required, according to the nature of the company and its functions.

What happens if I file late?

Rs. 100 per day is the penalty for intil submission, which can lead to significant financial liabilities for companies.

Can JR Compliance assist with ROC filing?

Yes, JR Compliance offers end-to-end assistance, ensuring accurate documentation, timely submission, and seamless compliance with all ROC requirements.